Executive Assistant - UHNW

Elite Opportunity for a World-Class Executive Assistant to Serve a VIP Principal in Miami

The Black Cat List, a premier high-end boutique placement agency, is seeking an exceptional Executive Assistant to support an Ultra-High-Net-Worth (UHNW) principal at their luxurious Miami estate. We specialize in connecting top-tier professionals with UHNW clients who demand unparalleled discretion, efficiency, and excellence.

If you have a proven track record supporting C-suite executives, high-profile individuals, or UHNW clients in fast-paced, high-stakes environments, this is your opportunity to elevate your career in a role where your skills will shine and your impact will be profound.

Position Overview

Role: Full-Time Executive Assistant to UHNW Principal
Location: Miami, FL (with potential for occasional domestic and international travel)
Salary Range: $170,000 - $250,000 annually, commensurate with experience and expertise
Schedule: Full-time, with flexibility required to accommodate the principal’s dynamic schedule, including occasional evenings or weekends as needed
Client Focus: This VIP principal, a prominent Jewish individual, seeks an Executive Assistant who can anticipate needs, manage complex responsibilities with flawless execution, and maintain the highest standards of professionalism and confidentiality. The role demands a proactive, detail-oriented individual who thrives in delivering seamless support to a high-profile client with a sophisticated lifestyle.

• Experience: Minimum of 7–10 years of experience as an Executive Assistant supporting C-suite executives, high-profile individuals, or UHNW clients. Experience in private households, family offices, or equivalent high-stakes environments is highly preferred.
• Skills: Exceptional organizational and time-management skills, with a proven ability to prioritize competing demands in a fast-paced setting. Proficiency in Microsoft Office Suite, project management tools (e.g., Teams, Asana, Trello), and virtual communication platforms (e.g., Zoom, Slack).
• Discretion: Impeccable professionalism and a track record of maintaining confidentiality with sensitive information.
• Communication: Outstanding verbal and written communication skills, with the ability to interact seamlessly with high-profile individuals, staff, and vendors.
• Cultural Awareness: Familiarity with Jewish customs and traditions, particularly Shabbat and kosher principles, to ensure respectful and informed support.
• Adaptability: Ability to thrive in a dynamic environment, with flexibility to travel and adjust to the principal’s evolving needs.
• Education: Bachelor’s degree or equivalent experience preferred; additional certifications in project management or executive administration are a plus.
• References: Strong references from previous high-profile roles, demonstrating reliability, initiative, and excellence.

• Executive Support: Manage the principal’s complex calendar, coordinating high-level meetings, appointments, and events with precision across multiple time zones.
• Travel Coordination: Arrange intricate domestic and international travel itineraries, including private aviation, luxury accommodations, and ground transportation, ensuring flawless logistics and comfort.
• Communication Management: Act as the primary point of contact for the principal, handling correspondence, screening calls, and managing communications with internal and external stakeholders with tact and discretion.
• Household Liaison: Collaborate with the estate manager and household staff to ensure seamless integration of the principal’s personal and professional needs, including coordinating events or dinners (often aligned with Jewish traditions, such as Shabbat).
• Project Management: Oversee special projects, such as organizing high-profile events, managing charitable initiatives, or handling personal investments, with meticulous attention to detail.
• Confidentiality: Maintain absolute discretion in handling sensitive personal and professional matters, adhering to a signed non-disclosure agreement (NDA).
• Lifestyle Support: Assist with personal tasks, such as managing appointments, sourcing high-end services, or coordinating with vendors, to enhance the principal’s quality of life.
• Cultural Sensitivity: Demonstrate an understanding of Jewish traditions, particularly Shabbat observance, to align scheduling and tasks respectfully with the principal’s values.