Executive Assistant (TurboTenant)

We are seeking a highly organized and versatile full-time Executive Assistant to provide comprehensive administrative and operational support across two business entities. In this role, you will act as the primary point of contact for the business owner, managing schedules and communications while balancing duties for both a K-5 elementary school and a real estate firm.

Schedule:
8:00 AM to 5:00 PM (EST) with 1 hour unpaid lunch break

• Proven experience as an Executive Assistant, Administrative Assistant, or in a dual operational role.
• Experience or familiarity with assistant property management tasks, including tenant communication, maintenance scheduling, and leasing.
• Experience with or ability to quickly learn property management software, specifically TurboTenant.
• Exceptional organizational and calendar management skills with the ability to support an owner across two distinct businesses (an elementary school and a real estate firm).
• Strong written and verbal communication skills for handling emails and tenant relations professionally.
• High attention to detail and a proactive approach to managing project tracking and scheduling logistics.
• Reliability and ability to handle a versatile, full-time workload independently.

• Proactively create and manage the business owner's professional schedule and calendar across multiple business entities.
• Diligently check and respond to emails on behalf of the client to ensure seamless communication.
• Monitor and assist with various administrative projects for the school.
• Communicate directly with tenants and vet potential new candidates for rental units.
• Coordinate and set up property unit showings virtually.
• Schedule repair appointments and track maintenance progress until completion.
• Assist with rent collection and log payments into the "TurboTenant" property management system.