Executive Assistant, Transportation Optimization

The Worldwide Amazon Stores organization seeks an Executive Assistant to join our dynamic, high-growth environment supporting two Directors within our Fulfillment Optimization team in Bellevue, Washington. This is a 5-day in-office role based at our Bellevue location.

You'll be part of a team that drives customer satisfaction and operational efficiency through innovative fulfillment network solutions. Our team orchestrates order fulfillment initiatives - optimizing everything efficiently selecting the packaging and fulfilling millions of customer orders, optimizing for cost, space, and other constraints while maintaining the highest service levels for our customers. This strategic work is fundamental to both creating and delivering on our customer promises.

As Executive Assistant, you'll serve as a trusted partner handling sensitive information with the utmost discretion and professionalism. Your role encompasses managing calendar systems, orchestrating events across various scales, and coordinating domestic and international travel arrangements. Beyond these core responsibilities, you'll be instrumental in fostering a collaborative team culture and building strong relationships across internal and external stakeholder groups.

- 2+ years of senior level leadership support, or 1+ years of Amazon experience

- High school or equivalent diploma

- Experience with Microsoft Office products and applications

- Experience with executive level calendar management

- Experience in a fast-paced, high-tech company

- Experience managing multiple calendars

Execute complex calendar management and time-sensitive prioritization

Coordinate domestic/international travel efficiently

Manage confidential communications and documentation

Handle business operations and expense reconciliation

Process Management

Prepare and manage meetings and documentation

Implement strategic planning and timeline development

Drive process improvements and organizational effectiveness

Adapt to changes while maintaining operational excellence

Project/Program Management

Coordinate space management initiatives

Plan and execute events of various scales

Track team metrics and goals

Manage document creation and editing

Support project/program management activities

Leadership Support

Influence at leadership level through effective communication

Build relationships across global EA community

Demonstrate executive presence and professional judgment

Support team development and mentoring initiatives

A day in the life

No two days are exactly alike in this dynamic role. While priorities and challenges vary, here's what you might expect in a typical day:

* Start your day reviewing and adjusting executive calendars

* Coordinate with global stakeholders across time zones

* Manage time-sensitive requests and communications

* Prepare materials for executive meetings

* Handle travel logistics and event planning

* Support critical business operations

* Facilitate team communications and coordination

* Execute on special projects and initiatives