Executive Assistant to the CEO

Join Zepz: Breaking Down Borders, Together

Our Meaningful Mission
At Zepz, we're all about breaking down barriers for our customers and our teammates. Our purpose is deeply personal, we provide a lifeline and deliver opportunities to cross-border communities that need it most through cutting edge finance and tech. Zepz is the power behind WorldRemit and Sendwave, driven by the mission to celebrate the incredible impact migrants have, both at home and abroad. We're not just moving money; we're building a world that truly recognizes and supports global connections.

Who You'll Be Joining
We look for mission-driven builders who thrive in a fast-paced environment connected to a true purpose. We’re an always developing team of experts that enjoy problem solving and bring clarity to tough challenges. At Zepz, we are Relentless Learners, always seeking feedback, and Responsible Owners, treating company resources like your own. We depend on Transparent Communicators who keep the team aligned through open, honest talk.

Our Core Commitments — What We Live By
Our vibrant and truly diverse culture is built on three core commitments, that guide how we work and interact:
Integrity: We always do the right thing. It’s simple, but it’s the foundation of everything we build for our customers and each other.
Outcomes: We work for our customers. Their success and prosperity are the results we focus on delivering.
Velocity: We are fast! We maintain high energy levels and make smart decisions quickly, keeping us nimble and ahead of the curve.

Perks of Joining Our Team
We believe in empowering colleagues because we genuinely trust our team. Our culture is founded on this high trust, which naturally encourages the high ownership that drives us to meet our shared high expectations and deliver high performance. Our remote-first culture means you have the flexibility to work in your employing country wherever you feel the most focused and productive. This freedom comes with wonderful tailored, location-specific perks designed to support your whole life, not just your work. Think unlimited annual leave, great healthcare benefits, and employee discounts. We want you to thrive and focus entirely on making your biggest impact! In turn, we expect you to bring high ownership and commitment to your work. This is a place where we value trust and high performance, and we'll provide the environment and support needed for you to excel.

About the Role
We are seeking a highly organized and proactive Executive Assistant to support the CEO of our fast-growing fintech company. The ideal candidate will act as a trusted partner to the CEO, ensuring seamless day-to-day operations and enabling the CEO to focus on strategic priorities. This role requires excellent communication, problem-solving, and project management skills, as well as the ability to thrive in a fast-paced, high-growth environment.

• Minimum of 3-5 years’ experience as an Executive Assistant, ideally in a fintech, technology, or high-growth startup environment.
• Experience working directly with C-level executives, ideally supporting a CEO.
• Experience with project management and financial analysis is a strong plus.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to prepare concise and professional reports and presentations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), G-Suite.
• Strong analytical skills, with the ability to understand and interpret financial reports and data.
• High level of discretion and professionalism, especially when handling confidential information.
• Proactive, problem-solving mindset with strong attention to detail.
• Ability to work independently and take initiative while maintaining a collaborative attitude.
• Flexibility and adaptability to manage a fast-paced, dynamic environment.
• Bonus Points
  • Experience in the fintech or financial services sector.
  • Familiarity with the regulatory landscape in fintech or financial services.

• Administrative Support:
  • Manage the CEO's calendar, scheduling meetings, appointments, and travel.
  • Handle all incoming communication (emails, calls, etc.), prioritizing and responding on behalf of the CEO where appropriate.
  • Prepare and organize materials for meetings, including reports, presentations, and briefing documents.
  • Attend meetings with or on behalf of the CEO, capturing minutes and action items.
• Project Management:
  • Assist the CEO in tracking and managing key company projects, ensuring deadlines are met.
  • Collaborate with various departments to follow up on deliverables, gather information, and prepare progress reports.
  • Coordinate special projects as assigned, ensuring that all stakeholders are informed and engaged.
• Financial and Operational Tasks:
  • Support the CEO in reviewing, analyzing, and summarizing financial reports, including budgets, forecasts, and performance metrics.
  • Assist with the preparation of investor updates, board presentations, and key internal communications.
  • Liaise with the finance team to handle expense reporting, budget tracking, and other financial tasks as needed.
• Stakeholder and Investor Relations:
  • Serve as a primary point of contact for high-level external relationships, including investors, partners, and clients.
  • Coordinate investor meetings, calls, and presentations, ensuring that all materials are prepared and attendees are briefed.
  • Manage confidential documents and ensure all sensitive information is handled with discretion.
• Strategic Support:
  • Conduct research and analysis on industry trends, competitors, and emerging technologies to support the CEO's decision-making process.
  • Assist in preparing strategic plans, agendas, and presentations for executive meetings and industry events.
  • Proactively identify opportunities to improve operational efficiency and streamline the CEO’s workload.
• Travel and Event Coordination:
  • Arrange detailed travel itineraries for domestic and international trips, including flights, accommodations, and logistics.
  • Plan and coordinate company events, leadership off-sites, and external meetings with key stakeholders.