Executive Assistant to the CEO

Over the past several years we have undergone a great deal of positive change and growth to become the company we are today. Our global footprint now spans multiple countries, giving our employees the opportunity to get exposure to other countries and cultures. And it stands to reason that none of this would have been possible without the hundreds of hard-working employees who work at Confluence.

Are you a master of organization, a strategic thinker, and a natural connector? Join us as the Executive Assistant to the CEO and become the heartbeat of our executive operations. This is more than a support role — it's a chance to drive impact, build relationships, and shape the rhythm of our leadership team.

You’ll be the go-to partner for our CEO, ensuring their day runs smoothly and efficiently. From managing complex calendars 🗓️ and coordinating meetings to acting as a liaison with internal teams and external stakeholders, you’ll be at the center of it all.

This role reports directly into our newly appointed CEO, offering a unique opportunity to help shape the executive office from the ground up. You’ll play a key role in establishing new rhythms, building trust, and influencing how leadership operates across the business.

The CEO is based in Boston, and while this role is remote, we’re looking for someone located in close proximity to enable frequent in-person collaboration. This role will be Boston-based only, with no travel required outside the area. Your presence will be key to ensuring seamless communication, alignment, and responsiveness.

If you're excited by the idea of building something meaningful and being a strategic force in a fast-moving environment — this is the role for you.

You’ll be joining a high-performing, collaborative team that values integrity, imagination, discipline, and service. We move fast, think big, and support each other every step of the way.

Confluence offers generous benefit packages for team members. As a growing, global organization, we are always looking for ways to ensure that our employees can access benefits that matter to them and their families. This includes:

🕚 Generous Time Off packages including additional half days with each public holiday in your location.
🌎 Global Career Development opportunities
🎊 Social Events
💵 Referral Bonus scheme - Upto $3,000 per successful referral
🚀 Plus many more!

We offer flexible working options for all employees.

We look for people who align with our 4 values.

Integrity
Face reality with honesty, courage and accountability
Imagination
Deal creatively with challenges and envision what the world could be
Discipline
Build good habits into reflexes which become a part of our life
Service
Committed to the success of others

As a leading global technology solutions provider to the investment management industry, Confluence helps clients solve complex investment data challenges across the front, middle and back office. Headquartered in Pittsburgh, PA, Confluence services over 1000 clients in 40 countries, with locations across Europe, North America, South Africa, Australia and Asia.

• ✅ Essential
  • 4+ years’ experience in executive support or similar roles
  • Exceptional communication skills — written and verbal
  • Impeccable time management and organizational abilities
  • Strong interpersonal skills and emotional intelligence
  • Proficiency in Microsoft Office and digital collaboration tools
  • Self-motivated, proactive, and able to work independently
  • Detail-oriented, analytical, and data-driven
  • Comfortable handling confidential information with discretion
  • Able to lead and coordinate across teams and departments
• 🌱 Desirable
  • Project management experience or certification
  • Exposure to international business or the tech industry
  • Experience supporting C-suite executives
  • Familiarity with board governance and executive reporting

• Own the CEO’s calendar and priorities with precision and foresight
• Coordinate high-level meetings, offsites, and board communications
• Prepare polished communications and reports 📝
• Lead logistics for company events and executive engagements
• Be a trusted advisor and sounding board for the CEO
• Drive improvements in processes and team collaboration
• Attend executive meetings and track actionable items ✅