Executive Assistant to GM, EWA

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. If you are passionate about project management, execution of ideas, and delivering high impact results from the background then this role is just for you!

• Must be a University graduate
• 5+ years experience working in Corporate or similar organization
• Experience working with senior executives, and ideally navigating a complex matrix organization
• Delivery in a fast-paced environment
• Excellent written skills and attention to detail and diversity
• Creative thinking and proven ability to spot opportunities across the company and translate into internal initiatives
• Discretion when dealing with confidential matters
• Good communication skills – verbal and written
• Project management skills – planning and organization
• Strong bias for action
• Proficiency in Microsoft Office Suite – Word, PowerPoint, Excel
• Stakeholder management and good interpersonal skills
• Influencing and decision-making abilities
• Strong organisational and prioritisation skills
• Excellent engagement, presentation and communication skills
• Ability to present complex information in a simplified manner
• High editorial skills with super attention to detail
• PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
• PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
• CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
• PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.
• AGILITY: Explores the world around them, continually learning and developing their skills.

• Develop and maintain an effective and efficient documentation and filing of relevant process, correspondences and files, which are channeled to the offices of the General Managers.
• Efficiently organize bookings/ diaries, plan itineraries for the General Managers.
• In addition, same will be done for guests to be received by the office of the GM.
• Work closely with relevant stakeholders to close out travel bookings, hotel, on-ground transportation, visas, among others for the office of the GMs and other associates where required.
• Provide wide range of administration and support to the Director and other functional leadership team members.
• Lead the development and implementation of standards and processes to ensure smooth operations of the office.
• Effective management of the GM’s budget, ensuring regular updates, and putting plans in place to optimize spend and improve savings.
• Drive and lead cross-functional teams on Company-wide initiatives and events, in line with Company’s strategic objectives.
• Would be responsible for working with the relevant stakeholders to put together pre-reads and other documentation, relevant for the GM for meetings.
• Consequently, follow up with the relevant parties to ensure completion/ closure of all actions.
• Handle sensitive information with discretion and always maintain confidentiality.