Executive Assistant - Stellar Manufacturing

DIVE IN TO A NEW CAREER WITH A LESLIE'S COMPANY:

In September 2022, Stellar Manufacturing was acquired by Leslie's as an affiliate. Stellar Manufacturing is a contract manufacturer of solid particle products and specializes in chemical processing services such as specialty tableting, compaction granulation, and granular filling. We support the manufacturing of a variety of consumer and industrial products including water treatment chemicals, janitorial and sanitation products, agrochemicals, raw materials, and more. With over 30 years of providing best-in-class products and solutions to our customers, there is nothing that we value more than the development and growth of our team. Both Leslie's and Stellar strive to create a positive and fun atmosphere where our Team Members feel valued and are enthusiastic about the contributions they make to the success of Stellar.

Summary: The Executive Assistant will support both HR functions and executive leadership, while ensuring efficient day-to-day office operations. This hybrid role combines responsibilities in human resources coordination, office management, and executive support. The ideal candidate will be a strong communicator, a resourceful problem-solver, and a professional presence who fosters a welcoming and compliant workplace environment.

• Bachelor’s degree strongly preferred; high school diploma with relevant experience accepted.
• 3–5 years of combined experience in human resources coordination and administrative support.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.
• Excellent organizational, time management, and communication skills.
• High level of discretion and professionalism in handling confidential information.
• Conversational Spanish is a plus.
• Customer service experience is beneficial.

• Provide direct administrative support to leadership, including calendar management, meeting coordination, and handling confidential materials.
• Manage daily office operations including answering phones, sorting mail, and maintaining office supply inventory.
• Greet and assist visitors, ensuring a professional and hospitable environment.
• Prepare and distribute company communications, including the quarterly newsletter.
• Manage access control systems, including distribution and tracking of keys, badges, and video entry tools.
• Maintain organized filing systems and ensure proper documentation of sign-in/out logs.
• Coordinate with external vendors (e.g., uniform providers, cleaning services, equipment maintenance).
• Ensure common office areas remain clean, organized, and presentable at all times.
• Assist with special projects and perform other duties as assigned by management.
• Coordinate daily HR functions including onboarding, offboarding, and employee support.
• Assist with recruitment processes including posting jobs, screening candidates, scheduling interviews, and communicating with applicants.
• Process background checks, drug screens, and pre-employment physicals, following up as needed.
• Conduct and coordinate weekly new hire orientation; communicate new hire information to relevant departments.
• Maintain confidential employee records and personnel files in accordance with company policies.
• Track and manage attendance records and generate progressive discipline documentation.
• Respond to employee questions regarding policies, procedures, and benefits; process enrollment forms and change requests.
• Administer programs including uniforms, employee lockers, and temporary staffing hours submission.
• Maintain bulletin boards and internal communications (e.g., employee slide shows, announcements).
• Support employee engagement activities such as job fairs and career events.