Job Description
Elevate Your Career with CBRE - Join a Fortune 500 Leader!
Join the world’s largest commercial real estate services firm and become a strategic partner to our senior leaders. At CBRE, an Executive Assistant is more than a coordinator; you are the "right hand" to our most influential executives, ensuring our business operates with precision and excellence. This is an invitation to bring your expertise to a fast-paced environment where your initiative directly impacts global-scale results. Apply today and be part of something extraordinary!
As a CBRE Executive Associate, you will provide a wide range of business operations, administrative and general support duties for executive management.
This job is part of the Administrative Services job function and is responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management.
Requirements
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
- High School Diploma or GED with a minimum of three (3) - four (4) years of Executive Assistant or job-related experience.
- Administrative and coordination experience: including scheduling, managing multiple calendars, and providing general support to senior leaders.
- Support to enable leaders to focus on enterprise priorities and strategies by offloading administrative, coordination and follow-up activities.
- Experience to operate independently and proactively as the primary point of contact or liaison between executives, teams, clients, and partners, etc.
- Willing to work before/after hours (due to executive travel and/or time zone differences) and respond to all correspondence as needed.
- A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
- Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Advanced organizational skills with an advanced inquisitive mindset.
- Math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
Responsibilities
- Draft confidential correspondence, edit documents, take, and transcribe minutes of meetings, and perform other administrative and secretarial duties.
- Create, maintain, and update various databases.
- Gather, evaluate, and present data for management information reporting purposes.
- Serve as a liaison between executives, internal management, employees, clients, and visitors as required.
- Examine incoming letters and emails and distribute them, as necessary.
- Handle requests and identify the appropriate course of action to complete tasks in a timely and efficient manner.
- Plan, coordinate, and support meetings and conferences. Arrange domestic and international travel as needed.
- Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
- Impact own team and other teams whose work activities are closely related.
- Suggest improvements to existing processes and solutions to improve the efficiency of the team.