Executive Assistant - Remote

Optum is a global organization that delivers care aided by technology to help millions of people live healthier lives. Its work connects people with the care, pharmacy benefits, data, and resources they need. The organization offers a culture guided by inclusion, talented peers, comprehensive benefits, and career development opportunities.

The Executive Assistant provides senior-level administrative support to managers in a fast-paced environment requiring multitasking, attention to detail, and strong organizational skills. This is an office-based position with a schedule that allows for part-time remote work. Employees located in Minnesota may work remotely; hires in the Minneapolis or Washington, D.C. area must work in the office at least four days per week.

The hourly pay range is 20 to 36 USD, based on full-time employment. Pay depends on factors including local labor markets, education, work experience, and certifications. Benefits and incentives are subject to eligibility requirements. Remote employees must adhere to UnitedHealth Group's Telecommuter Policy.

UnitedHealth Group is an equal opportunity employer and a drug-free workplace. Candidates must pass a drug test before beginning employment.

• High school education or equivalent experience
• 2+ years of administrative support to leadership in a corporate setting
• Experience working in a fast-paced, matrix organization
• Experience working independently and under pressure while handling a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization, including creating PowerPoint presentations, scheduling, catering, and room preparation
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• High degree of personal integrity and solid interpersonal skills
• Exceptional attention to detail
• Ability to provide high-quality, consistent services to department leaders
• Preferred: Experience in a healthcare setting
• Preferred: Experience working for a Fortune 500 company
• Preferred: Experience booking business travel in accordance with company guidelines and recommendations
• Preferred: Experience with AMEX Travel, Concur, or Smartsheet
• Preferred: Home office residence within the Twin Cities Metro Area

• Provide primary leadership support by scheduling, coordinating, and managing meetings, expenses, and travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts, and prioritize effective executive time management
• Create, prepare, and distribute meeting materials
• Maintain the charitable and community relations and promotional items budget, including sponsorships
• Ensure resources and technology are set up and working for meetings
• Make travel arrangements for leadership
• Help plan and coordinate broker meetings and external events
• Organize logistics for large or offsite events, using internal resources as needed
• Compile and integrate information for reports and documents
• Prepare or format office documentation for various audiences
• Post relevant documentation to applicable systems and communication boards
• Maintain and distribute broker email and mailing address lists as needed
• Use Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• Occasionally assist with onboarding new employees, depending on the role
• Maintain and update office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide information to respond to requests in a timely manner
• May occasionally assist with reviewing and approving timecards, employee reviews, and feedback