EXECUTIVE ASSISTANT - OPERATIONS FOCUSSED

This unique Executive Assistant opportunity has been designed for a highly organised, resourceful, process-driven professional who thrives in an operations-aligned support role.

While the title is Executive Assistant, this is not a traditional inbox/calendar management role. Instead, you’ll operate as a central force in coordinating client submissions, managing contracts and tenders, preparing reports, and driving consistency across internal operations.

This role is within a well established engineering and construction business, known for delivering complex projects and supports a trusted leadership team. It’s ideal for a career EA who enjoys working behind the scenes, bringing structure, clarity, and calm across multiple functions — from documentation to reporting, to managing internal systems.

• Minimum 5+ years’ experience in an Executive Assistant or senior business support role
• Ideally from engineering, professional services or construction industry backgrounds
• Commercially savvy, switched on where initiative and sound judgement are key
• Proven ability to manage complex documentation and internal processes
• Highly organised with exceptional attention to detail and consistency
• Confident communicator with strong written and verbal skills
• Tech-savvy and able to work independently in a fast-paced environment
• Professional, polished, and always five steps ahead - proactive
• Someone who takes real pride in supporting the engine room of a business

• Prepare and coordinate client-facing documentation including proposals, tenders, and returnable schedules
• Support the management of contracts and RFIs, ensuring deadlines are met
• Assist with departmental reporting, including formatting and finalisation
• Key client/stakeholder management
• Document internal processes, procedures, and policy updates
• Track forecasting data and contribute to pipeline reporting
• Contribute to social impact reporting and special projects as needed
• Provide general administrative support to keep internal operations running smoothly