Executive Assistant / Junior Chief of Staff

Your mission: help the CEO run and scale a global XR & AI agency by managing priorities, driving execution, supporting sales, and keeping the company operating at peak performance as we grow across Europe, the US, and the Middle East. Integrating AI within company processes.

You’ll be the CEO’s right hand, making sure the entire machine runs smoothly and opportunities move forward fast.

Position is open to anyone who meet the following criteria, does not matter if part-time / full-time for graduates, students or:

• Have unstoppable drive and energy
• Can thrive under stress and fast environment
• Are super ambitious
• Are extremely organised and detail-oriented, nothing escapes your radar
• Communicate clearly and confidently in English (C1+ must / CZ/SK benefit)
• Can work across multiple priorities without losing speed or focus
• Have strong research, documentation, and problem-solving skills
• Are comfortable preparing client-facing materials
• Feel confident managing stakeholders and prospects
• Can turn ambiguity into concrete steps and clear next actions
• Are comfortable in a fast-moving, creative-tech environment
• (Nice to have) Experience in sales support, business development, startups, creative agencies, or consulting.

Your mindset:

• Proactive: you don’t wait for tasks, you actually anticipate them
• Sales-aware: you understand opportunities, urgency, and follow-up discipline
• Ownership-driven: you take full responsibility for what you touch
• Fast and pragmatic: you move quickly and prioritize what matters
• Reliable: the CEO can fully depend on you
• Curious: you love learning and understanding how the business works
• Don't crack under pressure: you can balance many inputs and keep clarity
• Positive and collaborative: you work well with people across the company
• (Nice to have) You love new technologies and trends

If it does and you are:

• Based Prague
• Completely ok to spend days in the office

• Manage and prioritise the CEO’s schedule, communication, and strategic tasks
• Prepare briefs, documents, and follow-ups for internal and external meetings
• Support sales efforts by coordinating outreach, preparing proposals, updating CRM, and ensuring follow-ups happen on time
• Assist with inbound/outbound leads, organising intro calls, and helping keep the sales pipeline healthy
• Help with AI integration within the company processes
• Prepare pitch decks, case materials, and relevant documents for prospect meetings
• Coordinate cross-team communication (Revenue, Delivery, Admin) to keep executions on track
• Support global expansion by assisting with operations in the US/UAE/EU regions
• Take ownership of small to mid-sized projects, ensuring they move from idea to “done”
• Assist with investor relations, key partners, and high-profile clients
• Help with hiring processes, screening, coordination, and communication
• Maintain dashboards, KPIs, and tracking of company OKRs
• Conduct research on markets, competitors, and business opportunities
• Identify bottlenecks, propose improvements, and ensure nothing falls through the cracks