Executive Assistant IV

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments.

Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,100 professionals in 130 countries across six continents. Solenis is a 2024 US Best Managed Company, recognized four years in a row. For more information about Solenis, please visit www.solenis.com.

Executive/Management Assistant to Pools Leadership Team

Position Summary:
The Executive Assistant (EA) will provide high-level administrative, project, and communications support to Pools Solutions leadership team, enabling effective decision-making, team coordination, and execution of strategic priorities. The EA will serve as a trusted partner and central point of contact, exercising considerable judgment, discretion, and professionalism. This role will also support cross-functional projects, communications, and employee engagement initiatives.

• Bachelor’s degree preferred or equivalent experience.
• Minimum 5–7 years of experience supporting senior executives, ideally in a corporate or global matrixed organization.
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and projects in a fast-paced environment.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).
• Strong interpersonal skills, with the ability to interact with senior leaders and maintain composure under pressure.
• Proven track record of discretion, confidentiality, and sound judgment.

Preferred Skills:

• Experience in project coordination or communications support
• Understanding of organizational dynamics and a proactive, solutions-oriented approach.
• Interest in employee engagement and team culture development.

We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you.

• Executive Support:
  • Manage complex calendars, meeting scheduling, travel coordination, and expense reporting with a high degree of accuracy and confidentiality.
  • Prioritize and respond to emails, calls, and requests on behalf of the executive; ensure timely and appropriate communication.
  • Prepare presentations, reports, meeting materials, and correspondence.
  • Organize and facilitate leadership and team meetings, including agendas, minutes, and follow-ups.
  • Maintain a proactive awareness of priorities and deadlines to help anticipate needs.
• Project and Initiative Management:
  • Support strategic projects across the business, ensuring timelines, stakeholders, and milestones are tracked and met.
  • Collaborate with cross-functional teams to coordinate initiatives, ensuring alignment and follow-through.
  • Conduct basic research, compile data, and summarize information for executive decision-making.
• Communications and Engagement:
  • Draft and edit internal communications, announcements, and updates on behalf of leadership.
  • Assist in developing communications materials for team meetings, town halls, or other key events.
  • Partner with HR or Communications to support team engagement efforts, recognition, and culture-building initiatives.
• Relationship Management:
  • Serve as a liaison between the executive and key internal and external stakeholders.
  • Manage confidential information with integrity and discretion.
  • Foster strong working relationships across departments to ensure seamless coordination and alignment.