Executive Assistant (IR & Roadshows)

We're seeking a travel planner extraordinaire for a rapid-pace EA / Roadshow Coordinator opportunity! You must have strong knowledge of managing complex business travel or roadshows across the GCC region and as a minimum will have at least 8 years of providing strong Executive Assistant support within Financial services

Your thrive in a fast-paced, global environment and demonstrate sound judgment, discretion, initiative, and strong communication skills. This position requires a high level of autonomy and precision, particularly in coordinating complex roadshows and investor meetings across the Middle East.

• Minimum of 8+ years’ experience as an administrative assistant, preferably within financial services.
• Proven experience supporting senior executives in a global financial services or investment firm, ideally with exposure to the Middle East region.
• Deep understanding of cultural nuances and logistical challenges involved in regional roadshow planning.
• Flexibility to troubleshoot and address issues outside regular business hours as needed.
• Knowledge of Salesforce and proficiency in MS Office applications; Word, Excel, PowerPoint, Outlook, and Workday.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and adapt quickly to change.
• Strong interpersonal skills and a collaborative mindset, with a proactive approach to problem-solving.

• Manage complex, ever-changing calendars across many teims zones, with a focuse on coordinating investor meetings across UAE, Saudi Arabia, Qatar and other key GCC territories:
• Take the lead on Middle East roadshow logistics: booking multi-leg travel itineraries, securing accommodation and ground transportation, business dinners and preparing detailed agendas specifically tailored to local customs and preferences.
• Serve as the trusted communication hub for executives, often representing the firm in sensitive communications with Middle East-based clients.
• Autonomously prepare briefing materials and investor notes for meetings, often with minimal notice.
• Use the CRM (Salesforce) to track investor interactions and meetings, ensuring accurate and timely recording
• Reconcile and submit multi-currency expense reports, involving coding and compliance requirements.
• Support regional office events and contribute to the broader team culture.