Executive Assistant, Head of Talent & Total Rewards

We are looking for an Executive Assistant to support the VP of Talent and Rewards Operations. This role provides high-level administrative and operational support, ensuring smooth coordination of Talent and Rewards initiatives and enabling the VP to focus on strategic priorities. This is a remote role based in the USA (East Coast).

• 6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations
• Proven ability to handle confidential and sensitive information
• Strong organizational and calendar management skills
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with HR systems and collaboration tools
• Strong judgment, discretion, and ability to operate in high-trust environments
• Ability to manage multiple priorities in a fast-paced environment

• Executive Support
  • Manage the VP’s calendar and schedule across multiple stakeholders and time zones
  • Coordinate internal and external meetings, including leadership and board preparation
  • Prepare agendas, briefing materials, and presentations
  • Track action items and follow-ups to ensure deadlines are met
  • Arrange travel and manage expense reports
  • Handle sensitive information with discretion
• Talent and Rewards Operations Coordination
  • Coordinate logistics for performance reviews, talent review meetings, and compensation cycles
  • Organize and maintain documentation such as org charts, job descriptions, and policy materials
  • Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs
  • Support coordination with HR, Finance, Legal, and leadership teams
• Reporting and Administrative Support
  • Compile and format HR data for dashboards and leadership updates
  • Prepare executive-level presentations and reports
  • Maintain trackers for hiring plans, workforce planning, and organizational updates
• Stakeholder and Team Coordination
  • Act as the primary coordination point for internal stakeholders engaging with the VP
  • Manage team communications and updates
  • Organize offsites, planning sessions, and leadership meetings
  • Support onboarding for new HR team members, including system access and scheduling