EXECUTIVE ASSISTANT FOR PRIVATE INDIVIDUAL

We are seeking a highly organized and detail-oriented Executive Assistant to support a private residential family office in North County, California. This role involves providing comprehensive administrative support, including managing schedules, assisting with paperwork, and overseeing daily operational needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment.

This is a unique opportunity to support a very private household in a trusted role. Candidates must come with maturity, experience, and the ability to thrive in a traditional environment. No relocation offered, must be local to the North San Diego County area or Southern California and familiar with the area.

• High School Diploma
• 5-7 years’ experience as an Executive Assistant or in a similar administrative support role required
• Highly organized with strong attention to detail and follow-through
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and adept at managing digital files and systems
• Exceptional written and verbal communication skills
• Trusted with sensitive information; exercises, sound judgment and discretion
• Self-directed with a proactive and anticipatory mindset
• Demonstrated ability to manage administrative workflows effectively

Preferred Qualifications

• Familiarity with luxury goods, high-end service standards, or family office environments
• Experience supporting both personal and professional aspects of a principal’s life
• Exposure to payroll processes or payroll administration (Low proficiency)
• Flexibility to travel domestically as needed (Medium proficiency)
• Valid Driver’s License Upon Hire Required

• Organize, review, and process administrative paperwork
• Maintain organized records and filing systems (both digital and physical)
• Manage calendars, appointments, meetings, and domestic travel logistics
• Draft, proofread, and respond to correspondence including emails and letters
• Prepare presentations, reports, and materials for meetings or events
• Track expenses, manage reconciliations, and process invoices accurately and confidentially
• Conduct research and compile data to support decision-making
• Coordinate with vendors, service providers, and internal staff
• Proactively identify and address operational needs
• Support occasional domestic travel as needed to assist the principal or household operations