Executive Assistant, Communications

Spotify is seeking an Executive Assistant to support our two Global Co-Heads of Communications. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to adjacent work like handling sensitive information, building relationships with key members of the organization, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders.

• Bachelor’s degree or equivalent experience
• 5+ years of experience supporting senior executives
• A loyal, discreet, responsible, calm under pressure and confident partner who is readily available and flexible with their work schedule
• Ability to keep track of many tasks, connect dots across workstreams without letting anything fall through the cracks
• Flexibility and strength in working with and coordinating with others
• Capacity for discretion and sensitivity when handling confidential materials and topics
• Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
• Excellent time management skills and ability to prioritize
• Ability to give, receive, and implement feedback
• Proactive and comfortable taking initiative
• Pride in your work and ownership over projects that you lead
• High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack
• An enthusiasm for a fast paced work environment is a MAJOR plus!

• Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company. This includes working cross-functionally with other business areas within Spotify, managing appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities.
• Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
• Effectively track, package and communicate priority projects and to-dos, acting as an important escalation point for the team
• Support meeting management (such as: preparing materials and agendas, keeping notes and, managing next steps as needed)
• Perform comprehensive email management (such as: prioritizing and drafting email correspondence, managing follow ups, reviewing timelines and deadlines)
• Support coordination of team meetings, offsites/events, trainings, and celebrations (workshops, team happy hours, etc.)
• Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries
• Manage all expense reporting, plus review and approve travel and business expenses for others on the team according to internal policies.
• Manage other special projects and workflows as needed.
• Serve as a representation of Spotify for the outside world. This means drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully.