EA and Office Manager

We are seeking a proactive, detail-oriented individual who thrives in a fast-paced environment. You will act as the right hand to our C-suite and senior leadership, ensuring seamless day-to-day operations, calendar and meeting management, project support and internal communications. You’ll also oversee the smooth running of our Manchester HQ, own office operations and get involved in strategic initiatives that drive efficiency and culture.

• Proven experience as an Executive Assistant, Office Manager or similar hybrid role
• Prior experience in a high-growth startup or scale-up (ideally in tech or SaaS)
• Impeccable organisational and time management skills
• Exceptional written and verbal communication
• Ability to multitask, prioritise and operate with discretion
• Confident working with senior stakeholders and external partners
• Proficiency in Google, G-Suite and project management tools

Desirable

• Previous exposure to Chief of Staff or Chief Operating Officer environments
• Passion for culture-building and employee experience
• Familiarity with HR systems or basic finance processes

• Executive Assistant to Leadership Team:
  • Provide high-level EA support to the CEO and broader C-suite
  • Manage complex calendars, coordinate meetings, travel and logistics
  • Prepare agendas, minutes and follow-ups for board meetings and leadership offsites
  • Arranging events and the annual conference from conception to delivery
  • Handle confidential information with discretion
  • Draft internal and external communications
  • Liaise with key stakeholders, investors and partners on behalf of executives
• Office Management (Manchester HQ)
  • Oversee the day-to-day running of our office environment (supplies, facilities,
    meeting rooms, vendors)
  • Be the go-to person for all office-related needs, acting as the culture
    ambassador
  • Organise team events, town halls, offsites and company socials
  • Onboard new starters with IT, desk setup and welcome experience
  • Maintain compliance with health & safety and office policies
  • Support strategic planning cycles and OKR tracking for the leadership team
  • Help prepare internal presentations, reports and dashboards
  • Coordinate cross-functional projects and initiatives
  • Streamline internal communication and decision-making processes
  • Identify operational inefficiencies and help implement improvements
  • ISO recertification projects