Divisional Personal Assistant

An exciting opportunity has arisen for a Divisional Personal Assistant to join the Acute Care Division. The postholder will provide personal assistant support to the Acute Care Division Senior Leadership Team which includes Director of Operations, Director of Nursing and the Divisional Clinical Director, ensuring efficiency via proactive liaison with internal colleagues and external bodies. The post holder will also manage a small group of secretarial and administration team members.

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). Committed to continuous improvement, we prioritise our people and values so we can deliver excellent patient experience. Our team is friendly, passionate and always seeking better ways to work through research and innovation. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and to share ideas, thoughts and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, car lease and home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

• Qualifications
  • NVQ3 or equivalent in Business Administration or equivalent experience
  • RSA Level 3 typing/word processing or equivalent qualification or experience
  • Sound educational background (4 GCSE’s, grade C or above)
• Experience
  • Previous experience of NHS (or equivalent) administration and clerical duties i.e. diary management, filing systems, telephone and e-mail communications
  • Experience of managing diaries and arranging meetings
  • Minute taking experience
  • Proven experience of supervising a team
  • Experience of working with computer software programmes such as Microsoft Office, e-mail and internet
  • Experience and knowledge of multi-disciplinary team working
  • Experience of working to targets and deadlines
• Please click apply now to view the full person specification (there is no obligation to apply).

• Line management of secretaries and administration staff within the Acute Care Division (ACD) Management Team
• Prepare agendas, take minutes and circulate relevant documents for Acute Care Division meetings
• Provide comprehensive support for the ACD Management Team.
• Ensure the ACD Management Team are properly briefed on all relevant incoming mail and to facilitate necessary responses, some of which are highly confidential
• Ensure the ACD Management Team are comprehensively prepared for all forth-coming meetings
• Provide a full range of Personal Assistant duties
• Prepare presentations using appropriate media, including PowerPoint
• To maintain electronic diaries via appropriate liaison with relevant parties, ensuring effective management of the ACD Management Teams time
• Carry out appropriate and efficient housekeeping