Coaching Team Executive Assistant

At Purple Circle, we're on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.

Founded by Davis Nguyen, we're a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.

We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.

This is not a glorified scheduling or note-taking role, we already have AI for that. Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.

This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.

What We Offer:
Daily exposure to how top-performing coaching businesses operate behind the scenes
Opportunity to collaborate directly with our CEO, coaching team, and high-level clients
Growth path into program management or product operations
Be part of a mission-driven culture with ambitious goals and deep impact

You Might Be The One We're Looking For If You...
Have strong operational thinking and know how to break big ideas into systems
Are resourceful, independent, and able to find your own answers
Can write clearly and confidently in English
Genuinely care about helping others succeed
Think like a product manager, but love the speed of startup life
Have 2+ years of experience in operations, coaching support, or executive assistance

What Success Looks Like:
Coaching team members feel supported and able to focus on coaching, not logistics
You catch issues before they become problems (e.g. missed deadlines, scheduling gaps)
Clients feel seen, supported, and tracked through every step of their journey
Mini-projects are completed on time and with care, without needing micromanagement

Benefits:
Get higher compensation compared to the local average.
Decide where you work (work from home, from Penghu, wherever).
Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.
Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.

PS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and storytelling.

• Excellent written and verbal communication in English
• Able to work remotely and asynchronously, with a strong internal drive
• Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT
• (Bonus) Familiar with the coaching, online education, or service business space
• Have worked on a coaching or consulting team before
• Know how to analyze user journeys or lead conversion funnels
• Enjoy building automations or streamlining systems
• Can assist in light content creation, editing, or marketing campaign setup

• Operations & Client Management
• Track where each client is within our coaching program
• Help coaches identify member progress, stuck points, and milestone completions
• Manage client-facing logistics like scheduling sessions and reminders
• Organize notes, follow-ups, and back-end tracking after group calls
• Process Building & Execution
• Turn messy systems into repeatable processes and SOPs
• Build internal resources and trackers to help coaches operate more efficiently
• Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?"
• Product & Project Support
• Support creation of new tools (like GPT-based call analyzers) to save coaching time
• Run mini research or product improvement projects that improve our delivery
• Coordinate with external contractors or freelancers (e.g., editors, designers)
• Strategic Thinking & Creative Input
• Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)
• Suggest and test improvements to client experience based on data or feedback
• Help clients with lead generation diagnostics and campaign improvement ideas