Chief of Staff

Job Description: Chief of Staff – Private Family Office

Position Overview

The Chief of Staff will serve as the right hand to a high-net-worth individual and their family, providing operational oversight, executive coordination, and day-to-day support across personal, family, and business matters. This is a high-trust role that requires exceptional organizational skills, judgment, and the ability to manage multiple priorities with professionalism and discretion.

The Chief of Staff will act as a central point of contact for household, administrative, legal, and financial matters, ensuring alignment across the family’s personal needs and business interests.

• Bachelor’s degree required; background in business, communications, or public administration preferred
• 5+ years of experience in a chief of staff, executive assistant, private family office, or operations management role
• Strong project management and multitasking ability
• Highly discreet and professional with impeccable judgment
• Excellent written and verbal communication skills
• Comfortable working in a fast-moving environment with shifting priorities
• Tech-savvy and proficient in tools like Microsoft Office, Google Workspace, and task/project management software

• Strategic & Administrative Support
• Act as a trusted advisor and gatekeeper to the principal, helping manage priorities, schedules, and information flow
• Coordinate communication and tasks across family members, advisors, business executives, and staff
• Manage calendars, scheduling, travel logistics, and major events with a focus on proactive planning and alignment
• Operations & Vendor Management
• Oversee key household and administrative operations, including property management, vendor relationships, and service contracts
• Manage ongoing projects such as renovations, family travel, or asset maintenance across properties
• Ensure timely execution of recurring tasks such as insurance renewals, document management, and household payments
• Family Coordination
• Support the principal’s children (teenagers/young adults) with logistics related to school, travel, internships, and personal milestones
• Serve as a discreet liaison for family-related needs, including health, wellness, and education coordination
• Advisor & Professional Liaison
• Serve as a point of contact for external advisors (legal, tax, financial), helping coordinate documents, meetings, and timelines
• Track deliverables and follow-ups from attorneys, accountants, and other third parties to ensure nothing falls through the cracks
• Information & Task Management
• Maintain organized records and task lists related to both personal and business matters
• Help manage inboxes, correspondence, and documentation as needed
• Research and prepare briefing materials, memos, or summaries for upcoming decisions or meetings