Chief Executive Assistant -Reporting to CEO

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to

Build and enhance our proven security platform

Blend innovation and speed in a constantly evolving cloud architecture

Analyze new threats and offer deep insight through data-driven intel

Collaborate with customers to help solve their toughest security challenges

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.

Title: Chief Executive Assistant -Reporting to CEO

Location: Sunnyvale, CA

We are seeking a highly organized and proactive individual to join our team as an Senior Executive Assistant to the CEO. This role requires exceptional administrative skills, the ability to manage multiple tasks efficiently, and the capacity to support executives in a fast-paced environment.

We are seeking a highly organized, strategic, and proactive professional to join our team as the Chief Executive Assistant to the CEO. This role is pivotal in ensuring seamless executive operations, serving as a trusted advisor and right-hand partner to the CEO. The ideal candidate will have exceptional administrative and project management skills, the ability to manage competing priorities in a fast-paced environment, and strong executive presence.

• 7 + years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive.
• Conduct with the highest level of professionalism and must be polished as they will interact with key external stakeholders
• Exceptional verbal and written communication skills with the ability to craft executive-level correspondence.
• Advanced proficiency in Microsoft Excel and PowerPoint, with the ability to develop sophisticated, high-impact presentations.
• Strong organizational and multitasking skills, with the ability to prioritize and execute multiple urgent tasks seamlessly.
• Self-directed, resourceful, and proactive—able to anticipate needs, solve problems independently, and exercise sound judgment.
• Adaptable and flexible, thriving in a fast-paced environment with shifting priorities.
• High attention to detail, ensuring accuracy and consistency in all deliverables.
• Ability to perform under pressure, meet tight deadlines, and see projects through to completion.
• Punctual, reliable, and professional, demonstrating discretion and handling confidential information with the utmost integrity.

• Serve as the CEO’s strategic gatekeeper, providing high-level service as a liaison between the CEO, Board of Directors, external clients, and internal executive teams.
• Handle sensitive business and confidential information with discretion, tact, and diplomacy.
• Manage and maintain a complex executive calendar, prioritizing high-level engagements, responding to meeting requests, and frequently re-prioritizing as needed.
• Act as the point person for confirming and communicating any schedule changes.
• Coordinate domestic and international travel logistics, ensuring detailed itineraries and seamless execution.
• Plan and arrange internal and external meetings, conferences, and events, managing accommodations and logistics for large and small groups.
• Collect, analyze, and organize data for executive-level meetings, including reports, charts, and presentations.
• Create high-level, executive-ready PowerPoint presentations for clients, Board of Directors, and company-wide meetings.
• Proactively take on ad hoc projects and responsibilities as they arise.
• Serve as an ambassador for the CEO, ensuring a high level of professionalism and executive presence in all interactions.
• Adapt to multiple time zones based on the CEO’s travel schedule and business priorities.