C-Suite Executive Assistant

We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

• 2+ years of C-level executive support in a fast-paced, high-discretion environment
• OC-based and able to be on-site daily
• Highly organized, proactive, and unflappable under pressure
• Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
• Fluent with Google Workspace and comfortable adopting AI-first workflows
• Willing to work extended hours during peak periods (launches, board prep, etc.)
• High EQ, sharp judgment, and absolute discretion with sensitive info

Nice-to-Haves

• Fintech or startup experience
• Bilingual (Spanish/Chinese/English)
• Light project management skills (Asana, Trello, etc.)
• Experience with basic bookkeeping or expense tracking

Tools You’ll Use

• Google Workspace (Gmail, Calendar, Sheets, Slides)
• AI Tools – ChatGPT or equivalent
• Slack (you’ll be a power user)
• Asana or Notion for light project tracking
• Gusto, Brex, or similar (for expenses)

• Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
• AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks.
• Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.
• Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.
• Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.
• Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).
• Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics.