Buyer's Administrative Assistant (12 Month Fixed Term Contract)

We are looking for a Jewellery Buyer's Administrative Assistant to join Team OB in our Support Office.

As a Buyer's Administrative Assistant (BAA) at OB, you will play an integral role in the product development process by providing administrative support for products from conception through to product launch.

You will have overall responsibility for managing the department's samples and range guides.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us
At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don't take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They're confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

• Excellent communication skills
• Great attention to detail
• Ability to organise, prioritise and evaluate your own workload
• Experience within the retail and buying industry would be an advantage
• Excellent computer skills with intermediate Excel, Outlook, Word and Powerpoint skills
• Proactive, flexible and have a positive attitude
• Good understanding of the brand

• Complete all general admin tasks involving filing, photocopying,
  emailing and coordinating courier deliveries
• Monitor critical path daily, in connection with the shipping and escalate any problems and notify the buyers of any issues
• Prepare for weekly trade meetings
• Maintain sample libraries, ensuring all samples arrive within required deadlines for sign off meetings and look books
• Maintain department logs relevant for the range plan and update spreadsheet and databases daily
• Liaise with suppliers and freight forwarders to ensure all documentation is accounted for
• Raise and track orders, ensuring correct samples and information have been received from suppliers
• Maintain a comprehensive and accurate supplier database, ensuring all details are always up to date
• Manage all incoming and outgoing post for the team, ensuring parcels are removed from the warehouse area in a timely manner