BUSINESS MANAGER / EXECUTIVE ASSISTANT

Spacemakers® is an award-winning productivity organisation helping busy professionals make space to live meaningful, intentional lives.

Led by award-winning author and TEDx speaker Daniel Sih, Spacemakers® operates as a thought-leadership practice offering:
Speaking – conferences and corporate events
Training – Email Ninja®, Priority Samurai™, AI Foundations etc.
E-learning & Community – the Spacemakers Dojo (online courses + group coaching)
Writing – Daniel’s award-winning books and digital resources
CliftonStrengths® – coaching and workshops for teams
Immersions – outdoor learning experiences with Authentic Leaders Group
Strategic consulting – helping organisations make space to think
Podcast & YouTube – exploring practical wisdom and everyday spirituality

Despite our wide range of offerings, one idea holds everything together: we help busy people make space — because productivity isn’t about doing more, it’s about making space for what matters most.

Our practice remains intentionally small and agile, expanding our message through speaking, writing, and digital content rather than scaling through staff. We’re seeking someone who’s passionate about this mission, committed to contributing over time, and eager to play a key enabling role.

As our Business Manager / Executive Assistant, you’ll work closely with Daniel to coordinate projects, manage operations, and support the smooth running and business development of Spacemakers.

You’ll bring structure, systems and people together and ensure that behind every great idea, there’s solid follow-through.

You’ll thrive in this role if you:
Love turning moving parts into simple, workable plans
Communicate clearly and kindly (written and verbal)
Enjoy improving processes and anticipating needs
Are comfortable working remotely and independently
Want the full picture? Download the position description below.

• Self-motivated and self-organised: able to prioritise, focus, and complete tasks independently without ongoing direction.
• Relational and professional: works openly and honestly with the Director (Daniel Sih), Head of Coaching (Kylie Sih), and wider team to foster trust and alignment.
• Committed: seeking a long-term working relationship and eager to invest in the ongoing health of the practice
• Digitally fluent: confident across workflow tools (spreadsheets, documents, project platforms) and experienced managing websites and CRMs with support
• Competent using AI tools to improve quality, speed, and creativity
• Flexible and adaptable: responsive to change and calm under pressure
• Commercially aware: comfortable preparing quotes, pitching services, and supporting client relationships
• Curious and growth-oriented: open to feedback and eager to learn
• A great communicator: proactive, professional, and warm
• Organised and efficient: detail-oriented, decisive, and dependable

• Executive support: scheduling, flights and travel, systems upkeep, CliftonStrengths® codes and follow-up, general administration support
• Client communications: support Daniel in client coordination, event logistics, and email responses
• Business development: support marketing initiatives to grow the business, reaching out to potential clients and conferences, taking initiative to unlock solutions in line with agreed strategies
• Project coordination: timelines, tracking, and reporting
• Event logistics: manage webinars, workshops, and speaking engagements
• Subcontractor coordination: supporting administration needs of team members and subcontractors, including project and task tracking