Administrative Receptionist

This boutique New York law firm is seeking an Administrative Receptionist to act as a central administrative presence and first point of contact for the firm. This role supports daily operations by managing conference rooms, coordinating meetings and events, and assisting attorneys, staff, clients, and visitors with a polished and professional approach. This opportunity is well suited for someone who values organization, enjoys collaboration, and takes pride in delivering exceptional service.

Why You’ll Love Working Here:
Dynamic firm with a strong public interest focus through an innovative approach to impactful work across practice areas.
Work closely with a team that values professionalism, attention to detail, and operational excellence.

• Polished communicator. You bring at least three years of receptionist or customer service experience and communicate clearly and confidently, both verbally and in writing. Prior law firm receptionist experience is a plus.
• Organized. You manage competing priorities with precision and a strong attention to detail.
• Technologically-savvy. You navigate Microsoft Office Suite and new systems effortlessly, learning on the fly.
• Adaptable. You remain resourceful and positive in a fast-paced, evolving environment.
• Team-oriented. You work effectively alongside others while respecting shared responsibilities.

• Serve as a warm, professional presence at the front desk, assisting clients, visitors, and staff in person, by phone, and via email.
• Coordinate meetings, events, conferences, and receptions from initial planning through successful execution.
• Manage conference room scheduling and prepare spaces for both small- and large-scale meetings.
• Oversee logistical details such as catering, signage, and event materials.
• Partner with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance.
• Compile and organize meeting materials, including documents, spreadsheets, and presentations ensuring accuracy and readiness.
• Track and maintain event-related data, preparing clear summaries and reports for leadership.
• Foster strong internal relationships by executing responsibilities with professionalism, reliability, and a sense of urgency.
• Provide general administrative, office, and project support as needed, including supply inventory, mail processing, and coordination with building vendors.