Administrative Assistant

Are you a strategic individual with a passion for growth, innovation, and transforming the landscape of early childhood education? Acelero, Inc. is looking for a dynamic Administrative Assistant to drive our mission to eliminate the gaps between young children’s potential and their success in school and life.

Why Acelero?

Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.

Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.

Your Role:

As an Administrative Assistant, you will serve as a critical operational partner to the Connecticut LGP Project, providing high-level administrative, project coordination, and implementation support for a complex, statewide, multi-partner initiative. This role is designed to anticipate needs, manage details, and maintain operational rhythm so project leadership can focus on strategy, stakeholder leadership, and accountability to the Office of Early Childhood (OEC).

• High School Diploma or equivalent required; Associate’s degree or higher preferred.
• 3+ years of experience in administrative, executive support, or project coordination roles.
• Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong written and verbal communication skills.
• High attention to detail, follow-through, and organization.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and basic data tracking tools.
• Experience supporting senior leaders, contracts, or public-sector projects strongly preferred.
• Ability to handle confidential information with discretion and professionalism.
• Physical exam and background checks are required for this position.
• Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.
• Must have a valid driver’s license and reliable transportation

• Manage the Project Director’s calendar, including prioritization of meetings with OEC, LGPs, internal leadership, and partners.
• Prepare meeting agendas, briefing materials, slide decks, and follow-up summaries for internal and external meetings.
• Track action items, decisions, and deadlines resulting from leadership, OEC, and LGP meetings; follow up to ensure completion.
• Serve as a first point of contact for scheduling and logistical coordination related to the Project Director.
• Maintain master project calendars, deliverable trackers, and timelines aligned to OEC contract requirements.
• Support coordination of onboarding, training sessions, communities of practice, and statewide meetings (registration, materials, logistics, follow-ups).
• Maintain organized digital filing systems for contracts, amendments, reports, communications, and implementation artifacts.
• Support preparation and submission of required reports, ensuring formatting, completeness, and version control.
• Support processing and tracking of invoices, reimbursements, purchasing card documentation, and expense reports related to the LGP project.
• Assist with purchase requests, vendor coordination, and tracking of project-related expenses.
• Support document review processes by ensuring accuracy, completeness, and alignment with required templates and formats.
• Handle confidential materials with discretion, including contracts, fiscal documentation, and personnel-related information.
• Draft and format routine communications, emails, and memos on behalf of the Project Director as requested.
• Support coordination across internal teams (finance, communications, data, TA staff) to ensure alignment and timely follow-through.
• Maintain contact lists and distribution lists for LGPs, partners, and stakeholders.
• Ensure consistent use of naming conventions, templates, and shared tools across the project.
• Participate in relevant team meetings, trainings, and planning sessions.
• Contribute to a positive, collaborative team culture grounded in Shine’s mission and values.
• Perform additional project-related administrative duties as assigned.