Administrative Assistant - Senior Leadership Team

Join our team of big mountain adventurers at the largest ski resort in Washington! Here at Crystal, it's more than our work. It's our passion for the guest experience, the outdoors, and the community that bring us together at the end of the tree-lined road. We come from near and far to be up on the mountain because it's an experience you just don't get anywhere else. Events are always on the calendar and friends are always down to play. Work in the beautiful National Forest, neighboring Mt. Rainier, as a premier Ikon Pass destination with a whole lot of stoke to share.

JUST LIKE THE TREES, WE ARE GROWING! Apply today to grow your mountain roots with us- whether you are looking to escape the city, expand your skills, or progress in the ski industry, we have a variety of roles for hard-working and enthusiastic team-players. Find your line, join our team!

Providing support to our Senior Leadership Team, this role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will be responsible for calendar management, meeting coordination, travel planning, and confidential administrative support, while also serving as a key liaison between the leadership team and internal and external stakeholders. This person must be resourceful, discreet, and thrive in a dynamic, high-level executive setting.

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with tools like Zoom, Slack, or project management platforms.
• Proven ability to manage multiple priorities with a calm, positive, and proactive approach.
• High level of discretion, integrity, and professionalism.
• Ability to work independently and collaboratively as part of a team.
• Bachelor's degree or equivalent work experience.
• 5+ years of experience supporting senior executives in a fast-paced environment, preferably in a resort, hospitality, or tourism setting.
• 0-5% Travel Required
• Position may require occasional work on evenings, weekends, and holidays, especially during winter season.
• The ability to work for extended periods of time sitting, bending, reaching, and speaking constantly.
• Manual dexterity to operate a computer and other common office equipment constantly.
• Auditory and visual ability to operate computers, phones, mobile devices, and basic office equipment constantly.
• Ability to work for extended periods of time sitting, bending, reaching, and speaking constantly.
• Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling occasionally.

• Manage complex calendars for multiple senior leaders, including scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, ensuring clear agendas, materials, and follow-up actions are prepared and tracked.
• Handle travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare high-quality communications, presentations, and reports on behalf of the leadership team.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
• Manage confidential and sensitive information with discretion and professionalism.
• Support special projects and company events as needed.
• Monitor and respond to emails and inquiries, prioritizing urgent matters and ensuring appropriate follow-up.
• Maintain and organize executive files, documents, and records.
• Anticipate needs and take initiative to improve processes and workflows that support leadership effectiveness.