Administrative Assistant, Corporate Communications

Athena is a marketing consultancy where great ideas take flight. With a blend of strategic thinking, creative vision, and hands-on execution, we partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.

Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a 2023 and 2024 Philadelphia Inquirer Top Workplace, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.

About the Position

We’re looking for an Administrative Assistant with experience supporting senior executives with project coordination, meeting orchestration and calendar management. As an Administrative Assistant at Athena supporting a Fortune-30 client, you will be responsible for providing comprehensive administrative support to senior management and staff in the Corporate Communications Department.

• Organizational Skills: The ability to manage multiple projects simultaneously, maintain calendars, and schedule meetings efficiently. Strong attention to detail ensures that all tasks are completed accurately and on time.
• Communication Skills: Adept at both written and verbal communication, with the ability to correspond professionally, screen and direct phone calls, and create intricate documents and presentations.
• Discretion and Confidentiality: Practice good judgment and maintain confidentiality regarding sensitive information and department activities.
• Technical Proficiency: Skilled in using various software tools to create spreadsheets, Word documents, and PowerPoint presentations. Handle the maintenance of office equipment and assist with onboarding new teammates.
• Team Collaboration: Work closely with other teams and build relationships throughout the company to ensure awareness of key administrative information and coordinate meetings and other activities.
• Adaptability: Ability to work nights and weekends, variable schedules, and overtime as necessary, demonstrating flexibility and commitment to the role.

• Administrative and Clerical Support: Providing comprehensive support including correspondence, typing, filing, research, and various projects.
• Calendar Management: Maintaining calendars and scheduling meetings for three executives.
• Travel and Expense Support: Assisting with travel arrangements and expense reporting.
• Phone Screening: Screening and directing incoming phone calls.
• Onboarding Support: Assisting with the onboarding of new teammates, including procurement of equipment and other arrangements.
• Additional Duties: Performing other duties and responsibilities as assigned.